Ocr scanner meaning4/10/2023 ![]() The problem solving power of OCR can be harnessed by all sizes of organizations, regardless of industry. A keyword search will not reveal even the presence of redacted text. And, unlike other redacting methods, redacted text with YSoft SAFEQ workflows is truly redacted. Your employee simply highlights a word or a phrase. Again, facilitated by the OCR engine, YSoft SAFEQ looks for the selected highlighter color, in this example red, and redacts any words so that they cannot be seen. Text highlighting not only supports the naming of your scanned documents but can also help to protect sensitive information when sharing digital documents. Highlighted text redaction – ensuring privacy By setting parameters within the workflow, manual naming of documents is eliminated, and consistency is upheld. The workflow can be set up to use combine the highlighted text with another variable, such as today’s date. An Advanced Workflow can be created to ‘read’ text that is highlighted, for example, in green, and to use the text as part of the document’s filename. ![]() Using a highlighter pen to highlight text is one way to ensure consistent document naming. Highlighted text extraction – ensuring consistency YSoft SAFEQ Advanced Workflows highlighter functionality uses the help of the OCR engine for document consistency and data privacy. Editing a scanned document instead of recreating it can save enormous amounts of time. The OCR engine allows workflows to be created with the output set to an editable type of document format such as Microsoft Word and Excel. When a digital document needs to be edited, it is difficult to do so as images are not editable with common office applications. Typical scans solutions only create a digital image of a document. In addition, when creating a workflow with a searchable PDF format, you are also able to modify it for compliance, security or file size purposes, as shown below. The text overlay also includes meta data about the document which is also keyword searchable. Scanned documents can also be converted into other formats so that keyword search is made possible as the picture below shows. Although this text overlay is invisible to the user, it is this text overlay that enables keyword search. The OCR engine removes this highly manual task by recognizing text (in multiple languages) from the scanned image and creating a text overlay as part of the document. Having a scanned document is useful but finding tomorrow or six months from now can be a time-consuming task. Removing blank pages, detecting page orientation, splitting dual pages and despeckling the document ensures documents are not just readable but meet your quality and consistency requirements. ![]() ![]() Here are a few of the many capabilities of the OCR engine in YSoft SAFEQ Advanced Scan Workflows.Ĭlean, searchable & editable scanned documents It is this engine that makes many of the productivity and digital document enhancements possible. Under its hood, and working without user awareness, is an OCR engine. YSoft SAFEQ Advanced Scan Workflows are a powerful scan solution that includes robust document processing, ideal when sophisticated document treatments and formatting are required. Capturing both structured and unstructured data, OCR can support a wide range of languages, formulas and digits. ![]() OCR software automatically detects complex page layouts and images, removes blank pages and carries out document cleaning such as orientation or smudge removal. Originally developed in 1974 to assist the blind, optical character recognition (OCR) has matured and is now a widely adopted technology for digitizing printed text so documents can be electronically cleaned, searched, edited and stored more efficiently. ![]()
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